Approved by the Executive Faculty on 2/12/99
Approved by the Faculty on 3/15/99
Approved by the Board of Directors on 5/13/99
Subsequent Amendments Approved Unanimously by the Executive Faculty on 1/25/02
Approved by the Faculty on 4/17/02
Approved by the Board of Directors February on 2/12/03
Subsequent Amendments Approved Unanimously by the Executive Faculty on 9/27/2013
Approved by the Board of Directors on 4/8/14
Dedicated to the promotion of the highest level of teaching and scholarship, we the Main Campus faculty and administration of Georgetown University, a Jesuit and Catholic University, do hereby establish an Executive Faculty for the Main Campus.
Universities of distinction nationwide consider governance of an institution of higher education to be a shared responsibility and joint effort. The Georgetown University Faculty Handbook (Footnote 1) follows this practice, making the executive faculty or council of each school the ordinary educational policy-making body for that school in accordance with University policy. The final institutional authority is the Board of Directors, which entrusts the conduct of administration to the President, Vice-presidents, and Deans, and the conduct of teaching and research to the faculty.
To extend this pattern of shared responsibility and joint effort, the Main Campus Executive Faculty, the Office of the Provost, and the Deans shall work together in determining, creating, and implementing academic policy for the Main Campus of the University.
I. Scope and Functions of the Executive Faculty
A. Scope of the Executive Faculty
1. The Main Campus Executive Faculty, in collaboration with the Office of the Provost and the Deans, shall formulate Main Campus academic policies. Academic policies are those that concern such fundamental areas as curriculum, content and methods of instruction, and the conditions of faculty life in terms of teaching, research, and service. Main Campus policies are those that are not confined to one school or that affect the Main Campus as a whole.
2. Nothing in the Constitution is to be construed as at variance with or as a constraint on the traditional academic freedoms enjoyed by individual members of the faculty.
3. The Executive Faculty shall not exercise authority over matters properly dealt with solely by department, program, or school faculties, nor contravene any policy or course of action involving two or more schools that has been endorsed by the Deans and Executive Councils of all schools involved.
4. Except when requested by the University Faculty Senate, the Executive Faculty shall not exercise authority over matters of general University interest that are properly subject to Senate consideration, nor perform functions assigned to the Senate by University Policies.
5. Since the Executive Faculty, the Faculty Senate, and major standing committees or bodies advisory to the Provost have overlapping mandates, coordination of interests and agendas shall be established, along with regular consultation.
B. Functions of the Executive Faculty
1. Initiate Policy
The Executive Faculty may initiate the process for the formulation or review of academic policies, either by developing its own proposals, which shall then be reviewed by the appropriate Main Campus advisory committees, or by asking the Provost to assign tasks to appropriate Main Campus advisory committees. When the Provost asks advisory committees to consider policy matters, the Executive Faculty shall be informed in a timely fashion.
2. Approve Policy Proposals
All Main Campus academic policy proposals shall be submitted to the Executive Faculty for consideration. Such proposals must ordinarily be approved or the need for their approval waived by the Executive Faculty before implementation. On these matters, the power of final decision lodged in the Board of Directors or delegated to the President or Provost should be exercised adversely only in exceptional circumstances, and for reasons communicated in writing to the Executive Faculty.
3. Advisory Function
The Executive Faculty may make recommendations to the Provost on academic aspects of significant fiscal decisions, on the selection of senior academic administrators, and on matters of University policy that affect the academic mission of the Main Campus.
II. Composition of the Executive Faculty
The Executive Faculty must be full-time members of the faculty with at least one year of service and shall be composed of the following individuals:
1. One representative from each Main Campus Department, Departmental Division (Footnote 2), or Departmental Program (Footnote 3), elected by the faculty of the unit. The representative may be the Chair or Director, but need not be.
2. One representative of the School of Nursing and Health Studies elected by the School faculty.
3. One additional representative for Main Campus Departments and Departmental Divisions with over thirty tenure or tenure-line positions elected by the faculty of the unit.
4. Five faculty members elected by the Main Campus members of the Faculty Senate. Faculty Senate appointees may, but need not be, members of the Senate.
5. The Provost, as an ex officio, nonvoting, member.
If any elected member is unable to attend a meeting of the Executive Faculty, he or she may designate in writing another eligible member from the same constituency to speak and vote in his or her stead at the meeting.
C. Elections and Term of Office
The members of the Executive Faculty shall ordinarily be elected in May. The term of office shall be two years beginning with the first day of the semester following the election. If an individual cannot serve a complete term, a replacement shall be elected in accordance with Section II A.
No person may represent more than one constituency.
III. Quorum and Voting
Quorum shall consist of forty percent of those eligible to vote.
A simple majority vote of all members present and voting shall be required to adopt all motions except resolutions of no-confidence, and amendments to this Constitution, which shall require a two-thirds vote of all members present and voting. No person shall have more than one vote. All votes and abstentions will be recorded.
The Officers of the Executive Faculty shall be the Chair, First Vice-Chair, and Second Vice Chair. They shall chair key committees as appropriate and shall have the following duties:
The Chair shall: (a) preside over all meetings of the Executive Faculty and the Steering Committee; (b) represent the Executive Faculty to other members of the University Community; (c) serve as an ex officio, nonvoting, member of the Council of Deans; and (d) perform any other duties requested by the Executive Faculty.
2. First Vice-Chair
The First Vice-Chair shall: (a) preside over meetings of the Executive Faculty and the Steering Committee in the absence of the Chair; (b) represent the Executive Faculty to other members of the University Community in the absence of the Chair; (c) chair key committees as appropriate; and (d) perform any other duties requested by the Executive Faculty or the Chair.
3. Second-Vice Chair
The Second-Vice Chair shall: (a) assume the duties of the Chair in the absence of both the Chair and the First Vice-Chair; (b) represent the Executive Faculty to other members of the University Community in the absence of the Chair; (c) chair key committees as appropriate; and (d) perform any other duties requested by the Executive Faculty or the Chair.
4. Publicizing and Recording Meetings
The officers shall be responsible for publicizing and recording meetings of the Executive Faculty in accordance with Section V of this Constitution.
B. Election Procedure
The election shall ordinarily take place at the first meeting of the Executive Faculty in April of every second year. Only members of the Executive Faculty are eligible to serve as officers. The vote shall be by secret ballot. Officers shall be elected by a majority vote of all members present and voting.
C. Term of Office
The officers shall serve a term of two years beginning on July 1 following the elections. Should new officers not be elected before July 1, the existing officers will serve until successors are elected. An officer may be reelected to the same office but may not serve more than two full terms in succession. An officer who has already served two consecutive terms in the same office may only hold that office again after a full term has passed.
D. Vacancy in Office
In the event of a vacancy in the office of Chair, the First Vice-Chair shall become Acting Chair until the next meeting of the Executive Faculty at which time an election shall be held to fill the remainder of the term. In the event of a vacancy in the office of either the First or Second Vice-Chair, the Chair shall appoint a replacement to serve the remainder of the term, subject to the timely approval of the Executive Faculty.
E. Removal from Office
Any officer, committee chair, or committee member may be removed from office by a vote of the Executive Faculty. A motion to remove any officer may only be considered if at least ten days prior notice has been provided to all members of the Executive Faculty.
A. Regular Meetings
The Executive Faculty shall have at least one meeting each semester during the academic year. The first meeting of the year shall normally take place during the last week of September.
B. Special Meetings
A special meeting may be called at any time by the Chair or by any ten members of the Executive Faculty who submit a signed notice to the Steering Committee.
C. Open Meetings
Meetings of the Executive Faculty shall be open to all members of the University Community.
Any member of the Executive Faculty may have an item placed on the agenda if the Chair is notified in writing at least ten calendar days before the meeting. The agendas for all meetings shall be distributed to all members of the Main Campus Faculty at least seven calendar days before the meeting.
E. Meeting Notification
Formal notification of all meetings shall be provided to all members of the Main Campus Faculty at least seven calendar days before the meeting.
F. Minutes of Meetings
Minutes of all meetings of the Executive Faculty shall be taken and approved. A summary of the approved minutes shall be distributed to all members of the Main Campus Faculty and Academic Administrators.
G. Meeting Procedures
If any dispute arises over the conduct of a meeting of the Executive Faculty, the most recent edition of Robert's Rules of Order shall be the authoritative procedural guide.
A. Steering Committee
The Steering Committee shall consist of the Chair of the Executive Faculty, the First and Second Vice-Chair, and at least six other members of the Executive Faculty. In addition, the Vice President of the Faculty Senate for the Main Campus shall be an ex officio, nonvoting, member of the Steering Committee.
The purpose of the Steering Committee shall be to nominate committee appointments, plan the agendas for meetings of the Executive Faculty, screen policy proposals, and perform any other activities requested by the Executive Faculty.
3. Screening Function
The Steering Committee shall review all Main Campus academic policy proposals, decide which shall be waived and which shall be voted upon, and inform the Executive Faculty of its decisions in a timely fashion. Proposals waived by the Steering Committee are waived by the Executive Faculty unless placed on the agenda in accordance with Section V by a specified date.
4. Selection and Term of Office
The additional six or more members of the Steering Committee shall be appointed by the Chair and Vice-Chairs, subject to the approval of the Executive Faculty.
Appointments to the Steering Committee shall be for two years. In the event of a vacancy, the officers shall appoint a replacement to serve the remainder of the term, subject to the timely approval of the Executive Faculty.
5. The Provost
The Provost shall have the right to address the Steering Committee on proper notification of the Chair.
B. Other Committees
The Chair may establish any standing or special committees as may be required, subject to the approval of the Steering Committee. All members of such committees shall be approved by the Executive Faculty. Members need not be on the Executive Faculty.
VII. Resolution of Conflicts
Any conflicts that might arise over the understanding or application of the foregoing sections shall be submitted to the President of the University for resolution.
This Constitution may be amended by a two-thirds vote of all members of the Executive Faculty present and voting. Any member may propose an amendment. Such proposed amendment must be distributed to all members of the Executive Faculty at least fourteen calendar days before the vote. After a positive vote of the Executive Faculty, the amendment shall be distributed to all members of the Main Campus Faculty for a vote during the Fall or Spring semester. It shall be adopted unless one-third of the tenure-line faculty vote against the amendment within a specified time period, which in no case shall be less than fourteen calendar days. Amendments shall become official when submitted through the Provost to and approved by the President and Board of Directors.
(Footnote 1): See the current Faculty Handbook.
(Footnote 2): A Departmental Division is a division of the tenure lines of a School without departments that functions like a department: (I) the division houses at least two tenure-line faculty; (ii) the division is fairly autonomous with regard to hiring and course listings; (iii) the division has separate course listings; and (iv) the division's courses are required for some degrees or degree concentrations.
(Footnote 3): Main Campus Departmental Programs are programs on the Main Campus that function like departments. To qualify as a Main Campus Departmental Program, a program must meet all of the following criteria: (I) the Program is approved by the Main Campus Provost; (ii) the Program has a Director appointed by the Provost; (iii) the Program has a budget line; (iv) either (a) the Program houses tenure lines of its own, or (b) the Program grants certificates or degrees (major, minor, masters, or doctoral) to a total of at least 20 students per year; (v) the Program has at least two tenure-line faculty regularly teaching or administering the program; (vi) the Program has a distinct area of study, which means a distinct academic subject matter. Two or more programs with a common or substantially overlapping area that differ only with respect to degrees offered, associated faculty, budget lines, and the like shall be treated jointly as a single Departmental Program if the individual programs are otherwise qualified.